Motion

Motion is an AI calendar and task manager that automatically plans your day by scheduling tasks around meetings and deadlines.

Overview

Motion takes tasks, deadlines, and calendars and builds an optimized daily plan automatically, re-planning whenever meetings move or new work arrives. Its AI prioritizes by deadline and priority, defends focus time, and reshuffles the week when reality intervenes. Project management features let teams assign work while Motion handles each person’s schedule, and the meeting scheduler books slots without the usual back-and-forth. The core promise is that individuals stop maintaining their own calendars. Because scheduling happens automatically, users report that their calendars finally reflect priorities rather than whoever booked a meeting first. Its workload view shows when a person is over capacity, prompting task redistribution before deadlines slip.

Key Features

• AI auto-scheduling that plans tasks around meetings and deadlines
• Automatic re-planning when calendars change or priorities shift
• Team project views with per-person workload balancing
• Built-in meeting scheduler with booking pages and buffers
• Focus time protection with daily planning limits
• Calendar, email, and task integrations across Google and Microsoft
• Automatic meeting scheduling with buffers, focus blocks, and travel time awareness

Pricing

Motion is a paid product with a free trial, priced per user per month with discounts for annual billing. Plans include the AI calendar, task management, and scheduling features; team plans add shared project views and administration. There is no permanent free tier. Annual billing lowers the effective price, and the trial covers the full feature set.

Who Is It For

Motion serves professionals and small teams whose days are fragmented by meetings and who want their task list to drive their calendar automatically. It fits consultants, managers, and founders juggling many commitments. It works best for individuals with heavy meeting loads who still must deliver project work on deadlines. Teams adopting Motion often shorten project timelines simply by making realistic scheduling automatic.

FAQ

Is Motion free to use?

Motion is a paid app with a free trial; subscription is required after the evaluation period.

Does Motion offer an API?

Motion focuses on its calendar and task experience with native integrations rather than a widely documented public API.

How does Motion compare to alternatives?

Motion’s automatic daily planning is more aggressive than ClickUp or Asana, which manage projects but leave calendar planning to the individual.

Can Motion reschedule my day automatically?

Yes. When a meeting moves or a task is added, Motion rebuilds the plan for the day and week around the new constraints without manual dragging.